After few quick attempts and experiments with Kanban board, I am going to start using this Kanban implementation,
So what is 4D matrix of Things to do.
The idea behind 4D is simple – keep clutter out and gain more focus on get things done.
I have started putting my to do a list in the matrix but it is just for every fortnight or 2 weeks. So that I can start doing more rather just scared myself away from long list of To do. Every week I have 3 main priorities to carry out and everyday just three things to do, thus my list items are limited in numbers, each DO part can only has maximum of 6 tasks (which is 3 tasks (priority) per week), and rest of grids are either DELEGATE or DELETE and DECIDE(DIFFER). DECIDE is a column which you can think as important but not so urgent or less priority.
After that Next is a column holds tasks I am going to tackle in the current week, and if I was interrupted by any variables then it will be put ON HOLD, may be later either I can DECIDE, DELEGATE or DELETE. And when it needs to be done then just start DOING it and upon done it’s DONE. Here is the magic doing cell has only one and one task at any given time.
Now every evening or first thing in the morning I can update board and start doing more, by limiting my to do list and achievements I reward myself a treat or may be if too many things on hold for current week then push a bit and decide or delete quickly without demotivate myself or feeling grief about it.
Next four weeks I am going to monitor how things are going and measure my success by using task points, each task has an effort mark on it. Let’s say if things take less than an hour has 1 point and if more than 1 hour but less than 2 hours then it has 2 points and 4 points, 6 points, 8 points and 10 points maximum.
I am working 48 hours a week including travel. Achieving 10 points a week will be a good milestone however, I am not going to crazy on that. I would rather progress slowly and steady week by week.
2017-04-17 4:25:30 PM